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AdaptAccounts source code accounting software for Microsoft SQL Server

 


Accounts Payable

Open item with partial payments. You can easily pay all or part of any invoice. You can easily apply manually issued checks or adjustments to the proper invoices.

Supplier maintenance. Supplier maintenance supports defining default values to be used when inserting a new Supplier. These defaults are user-specific so a user can change their own defaults whenever they wish without affecting other users.

Click here for a sample screen-shot for "Supplier maintenance" showing the Edit page.

Click here for a sample screen-shot for "Supplier maintenance" showing the Defaults page.

Supplier importing. Supplier records originating externally can be easily imported. All you need to do is insert them into the Supplier Import table. This may be done by any SQL Server compliant process. The Supplier Import process uses the Supplier Default information to supply values for any corresponding fields that are left blank in the Supplier Import table. The Supplier Import process first applies the business rules to validate the candidate Suppliers and identify any errors. Valid Suppliers are then inserted into the Supplier table and removed from the Supplier Import table. Invalid Suppliers remain in the Supplier Import table with their errors identified so you can easily correct and resubmit them.

The entire import facility may be driven externally. The import table can be loaded by an external process. Importing occurs using a SQL Server database stored procedure that may be invoked externally. The procedure can be called to import just a single Supplier or a group of Suppliers or all available Suppliers.

Transaction entry. Lookup help for Suppliers and General Ledger Accounts is always available. You can specify a list of common General Ledger Accounts for each transaction Type. These Accounts are presented as you enter each transaction so you can just fill in the amounts as applicable. And you can just ignore any Accounts that aren't involved in that transaction. While entering transactions you can browse through all of them and make any corrections required. Pre-posting listings are available. Transactions are not Posted until your request. You can Post an individual transaction or you can Post a group of transactions.

Smart Account lookups. Account lookup shows only those Accounts that are eligible for Accounts Payable. This eliminates potential errors and speeds up browsing the lookup.

Transaction importing. Transactions originating externally can be easily imported. All you need to do is insert them into the Import tables for Accounts Payable. This may be done by any SQL Server compliant process. The Import process first applies the business rules to validate the candidate transactions and identify any errors. Valid transactions are then posted to Accounts Payable and removed from the Import tables. Invalid transactions remain in the Import tables with their errors identified so you can easily correct and resubmit them.

The entire import facility may be driven externally. The import tables can be loaded by an external process. Importing occurs using a SQL Server database stored procedure that may be invoked externally. The procedure can be called to import just a single transaction or a group of transactions or all available transactions.

Flexible Supplier and transaction views. The View Suppliers and Payables transactions task supports viewing Suppliers with their aged balances and transactions and transaction details. The default for transactions is to show only those with Active (non-zero) balances, but you can also choose to view all transactions, including those whose balance is zero. Transaction details can display General Ledger distribution details or cash application details or Check details when applicable. Transactions and details can be displayed or not as you wish. 

Click here for a sample screen-shot for "View Suppliers and Payables transactions" with transactions detail suppressed.

Click here for a sample screen-shot for "View Suppliers and Payables transactions" showing General Ledger distribution details for transactions.

Click here for a sample screen-shot for "View Payables transactions" showing Check Details for a check transaction.

Powerful drill-down. When viewing an Invoice originating on a Purchase Order Receipt you can drill-down further to see the full details of that Purchase Order Receipt.

Time independence. You can produce Summary and Detail Trial Balances as at any date you wish. The system develops the details of transactions as they were at that date and eliminates the effects of transactions occurring after that date.

Complete cash application history. Full details of how Payments were applied to Charges is maintained and available for inquiries and reports.

Unlimited Subledger control accounts. You can setup any number of Accounts Payable Subledger control accounts.

Unlimited Bank accounts. You can setup as many Bank accounts as you wish. You can specify the applicable Banks to pay different Suppliers and invoices.

Cash transactions. Cash transactions such as a manual check that does not affect the Payables Subledger control account directly may be entered as a single transaction. This maintains a full audit trail as to who the Supplier was and can be used for other analysis purposes.

Recurring transactions. Full support for maintenance and processing of recurring transactions is built-in. It provides a flexible cycle-based approach with protection against transaction duplication.

Integration with Project/Job Costing. When Project/Job Costing is present, distribution line items of transactions can specify the particular Job and Cost center. When the transaction is posted this information is immediately reflected in Job Costing.

Cash management reports. Listings of Invoices by Due Date by Supplier show the details of who should be paid what when and the cash discount available if paid by the discount date. The Cash Requirements report summarizes these by Due Date by On Hold, Not On Hold and in Total.

Easy automatic check writing. You can easily pay all, or part of, invoices due for all or selected Suppliers. You can easily put Supplier invoices on Hold in the event of a dispute. Support for cash discounts at the Supplier and specific invoice level is provided so you get the cash discounts you're entitled to.

Transaction integrity. Only valid Suppliers and General Ledger accounts are accepted. Only in-balance transactions may be Posted.

Easy report changes. All reports are based on a visual report designer so they can be readily changed. Additional reports may also be readily created using any of the various report designer tools for Microsoft SQL Server 2012.

Flexible Check forms. These forms are also based on a visual report designer so they can be readily adapted to your existing Checks forms and preferences.

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