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AdaptAccounts source code accounting software for Microsoft SQL Server

 


Accounts Receivable

Open item with partial payments. You can easily identify unpaid or partially paid invoices. This makes collections easier.

Customer maintenance. Customer maintenance supports defining default values to be used when inserting a new Customer. These defaults are user-specific so a user can change their own defaults whenever they wish without affecting other users.

Click here for a sample screen-shot for "Customer maintenance" showing the Edit page.

Click here for a sample screen-shot for "Customer maintenance" showing the Defaults page.

Customer importing. Customer records originating externally can be easily imported. All you need to do is insert them into the Customer Import table. This may be done by any SQL Server compliant process. The Customer Import process uses the Customer Default information to supply values for any corresponding fields that are left blank in the Customer Import table. The Customer Import process first applies the business rules to validate the candidate Customers and identify any errors. Valid Customers are then inserted into the Customer table and removed from the Customer Import table. Invalid Customers remain in the Customer Import table with their errors identified so you can easily correct and resubmit them.

The entire import facility may be driven externally. The import table can be loaded by an external process. Importing occurs using a SQL Server database stored procedure that may be invoked externally. The procedure can be called to import just a single Customer or a group of Customers or all available Customers.

Transaction entry. Lookup help for Customers and General Ledger Accounts is always available. You can specify a list of common General Ledger Accounts for each transaction Type. These Accounts are presented as you enter each transaction so you can just fill in the amounts as applicable. And you can just ignore any Accounts that aren't involved in that transaction. While entering transactions you can browse through all of them and make any corrections required. Pre-posting listings are available. Transactions are not Posted until your request. You can Post an individual transaction or you can Post a group of transactions. You can easily apply payments either fully or partially.

Click here for a sample screen-shot for "Accounts Receivable Setup" showing the transaction Types page.

Smart Account lookups. Account lookup shows only those Accounts that are eligible for Accounts Receivable. This eliminates potential errors and speeds up browsing the lookup.

Transaction importing. Transactions originating externally can be easily imported. All you need to do is insert them into the Import tables for Accounts Receivable. This may be done by any SQL Server compliant process. The Import process first applies the business rules to validate the candidate transactions and identify any errors. Valid transactions are then posted to Accounts Receivable and removed from the Import tables. Invalid transactions remain in the Import tables with their errors identified so you can easily correct and resubmit them.

The entire import facility may be driven externally. The import tables can be loaded by an external process. Importing occurs using a SQL Server database stored procedure that may be invoked externally. The procedure can be called to import just a single transaction or a group of transactions or all available transactions.

Flexible Customer and transaction views. The View Customers and Receivables transactions task supports viewing Customers with their aged balances and transactions and transaction details. The default for transactions is to show only those with Active (non-zero) balances but you can also choose to view all transactions, including those whose balance is zero. Transaction details can display General Ledger distribution details or cash application details. Transactions and details can be displayed or not as you wish. 

Click here for a sample screen-shot for "View Customers and Receivables transactions" with transactions detail suppressed.

Click here for a sample screen-shot for "View Customers and Receivables transactions" showing General Ledger distribution details for transactions.

Click here for a sample screen-shot for "View Receivables transactions" showing Applied To details for transactions.

Powerful drill-down. When viewing an Invoice that originated in the Sales Orders module you can drill-down further to see the full details of that Sales Invoice.

Time independence. You can produce Summary and Detail Trial Balances as at any date you wish. The system develops the details of transactions as they were at that date and eliminates the effects of transactions occurring after that date.

Complete cash application history. Full details of how Payments were applied to Charges is maintained and available for inquiries and reports.

Interest charges. A flexible method to generate interest charges on overdue invoices is provided. Customers may be exempted completely or any invoices may be specifically exempted.

Unlimited Subledger control Accounts. You can setup any number of Accounts Receivable Subledger control accounts. This capability is necessary in multi-currency environments. However, it can also be useful for companies having Accounts Receivable categories with different collateral valuations.

Cash transactions. Transactions such as Cash Sales that do not affect the Receivables Subledger control account directly may be entered as a single transaction. This maintains a full audit trail as to who the Customer was and can be used for other analysis purposes.

Recurring transactions. Full support for maintenance and processing of recurring transactions is built-in. It provides a flexible cycle-based approach with protection against transaction duplication.

Integration with Project/Job Costing. When Job Costing is present, distribution line items of transactions can specify the particular Job. When the transaction is posted this information is immediately reflected in Job Costing.

Transaction integrity. Only valid Customers and General Ledger accounts are accepted. Only in-balance transactions may be Posted.

Reversal transactions. You can unapply or reverse transactions easily while preserving full audit trail details.

Easy report changes. All reports are based on a visual report designer so they can be readily changed. Additional reports may also be readily created using any of the various report designer tools for Microsoft SQL Server 2012. 

Flexible Statement forms. These forms are also based on a visual report designer so they can be readily adapted to your existing Statements forms and preferences.

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