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AdaptAccounts source code accounting software for Microsoft SQL Server

 


Purchase Orders

Purchase Orders includes...

Generated Purchase Orders
Purchasing Requests for Quotations/Requisitions
Purchase Order Entry and Maintenance
Importing Suppliers
Importing Purchase Orders
Purchasing Price maintenance
Purchase Orders Printing
Purchase Orders Receiving

Generated Purchase Orders. The Inventory module maintains the On Hand position by Warehouse. Sales Orders enables the system to determine the On Hand Available and Sales Back Order position by Warehouse. You can generate Purchase Orders based on these current On Hand Available, Sales Back Orders and Purchase Back Orders position compared to the Minimum Quantity and ReOrder Quantity that you've specified for the Product and Warehouse.

Direct Purchase Order entry. As well as generating Purchase Orders, you can also enter Purchase Orders directly.

Easy order entry and maintenance. Purchase Orders provides an easily used common interface that handles both entry of new Purchase Orders and changes to Purchase Orders already entered or generated. Changes include adding or deleting line items, changing the quantity or price of a line item and deleting a Purchase Order. Changed Purchase Orders can easily be reprinted.

Click here for a sample screen-shot for "Purchase Order Entry and Maintenance".

Purchase Order history is maintained with tracking of Cancellations at the line item level.

Supplier importing. Supplier records originating externally can be easily imported. All you need to do is insert them into the Supplier Import table. This may be done by any SQL Server compliant process. The Supplier Import process uses the Supplier Default information to supply values for any corresponding fields that are left blank in the Supplier Import table. The Supplier Import process first applies the business rules to validate the candidate Suppliers and identify any errors. Valid Suppliers are then inserted in to the Supplier table and removed from the Supplier Import table. Invalid Suppliers remain in the Supplier Import table with their errors identified so you can easily correct and resubmit them.

The entire import facility may be driven externally. The import table can be loaded by an external process. Importing occurs using a SQL Server database stored procedure that may be invoked externally. The procedure can be called to import just a single supplier or a group of suppliers or all available suppliers.

Purchase Order importing. Purchase Orders originating externally can be easily imported. All you need to do is insert them into the Import tables for Purchase Orders. This may be done by any SQL Server compliant process. The Import process then applies the business rules to validate the candidate orders and identify any errors. Valid orders are then posted to the Purchase Orders tables and removed from the Import tables. Invalid orders remain in the Import tables with their errors identified so you can easily correct and resubmit them.

The entire import facility may be driven externally. The import tables can be loaded by an external process. Importing occurs using a database stored procedure that may be invoked externally. The procedure can be called to import just a single order or a group of orders or all available orders.

Purchase Order Receipts. The Account (and Job and Cost center when applicable) distribution information is preserved within Purchase Order Receipts and is available to Accounts Payable when the vendor's Invoice is entered to reduce keying and improve accuracy.

Click here for a sample screen-shot for "View Purchase Order Receipts".

Multiple Suppliers per Product. You can specify multiple Suppliers for each Product with their individual lead time and Quantity-sensitive Price. Each Product can specify its current preferred Supplier for each Warehouse. That preferred Supplier may be changed as applicable.

Product Purchasing flexibility

  • Supplier-specific Product Prices are based on Quantity.
  • Supplier-specific Product Prices support Supplier-specific Unit of Purchase by Product.

Product Purchasing maintenance task supports both Supplier by Product style and Product by Supplier style.

Click here for a sample screen-shot for "Product Purchasing maintenance".

View Purchase Orders task supports viewing just Active Orders or All Orders with just Active Items or All Items.

Services Purchasing. Purchase Orders supports purchasing and receiving of services.

Integration with Inventory. Purchase Orders integrates fully with Inventory. Multiple Suppliers may be established for any Product. Each Product can specify its current preferred Supplier for each Warehouse. Inventory effects are reflected immediately during order entry and maintenance and upon posting of Receipts.

Integration with Accounts Payable. Purchase Orders integrates fully with Payables. Receipts entry preserves Account distribution information for subsequent Payables transaction entry. These details may be edited as applicable when the actual Purchase Invoice is received.

Integration with Project/Job Costing. Purchase Orders integrates fully with Job Costing when present. Each line item can specify a particular Job and Cost center. This information flows into Payables after Receipts entry and is reflected in Job Cost summaries.

Easy changes for pre-printed forms. Purchase Order forms are all printed based on a visual report designer so they can be readily adapted to your existing forms and preferences. Additional reports may also be readily created using any of the various report designer tools for Microsoft SQL Server 2012.

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